Event Logistics, Inc. Privacy Policy

Effective Date: August 2025
Last updated: August 16, 2025

Event Logistics, Inc. (“Event Logistics,” “we,” “our,” or “us”) is committed to protecting your privacy and ensuring transparency in how we collect, use, and safeguard your personal information. This Privacy Policy explains what information we collect when you use https://eventlogistics.com (the “Website”), how we use it, how we protect it, and the rights you have regarding your personal information.

If you do not agree with this Policy, please do not access or use our Website.

1. Who We Are

Event Logistics, Inc.
1801 West End Ave, Suite 1503
Nashville, TN 37203
Telephone: 615-871-4555
Email: info@eventlogistics.com

2. What Personal Data We Collect

We collect and process the following categories of personal data:

  • Contact Information – Name, email address, telephone number, company, and mailing address.
  • Business Information – Information related to your organization or services requested.
  • Account Data – Information tied to registered user accounts (if applicable).
  • Location & Technical Information – IP address, browser type, device identifiers, operating system, and browsing activity.
  • Cookies & Similar Technologies – Data about site usage, analytics, and preferences (see [Cookies & Similar Technologies Policy]).
  • Communications – Records of inquiries, support requests, and feedback.
  • Email Interconnectivity – Data on when/if emails are opened and links clicked.
  • Media Submissions – Uploaded images or media (including embedded metadata such as location).
  • Sensitive Information – Only if expressly provided by you (e.g., dietary, accessibility, or health needs).

3. How We Use Your Information

We use your personal information to:

  • Provide and manage the services you request.
  • Process event registrations and administer accounts.
  • Respond to inquiries and support requests.
  • Analyze site usage and improve website functionality.
  • Send relevant updates, newsletters, and marketing (with your consent where required).
  • Personalize content and communications.
  • Detect, prevent, and address fraud, misuse, or technical issues.
  • Insurance purposes – When necessary for coverage, claims, or risk management.
  • Comply with legal obligations and enforce our terms.

We do not sell your personal information.

4. Cookies & Analytics

We use cookies and similar technologies to operate our Website and analyze use. These include:

  • Essential Cookies – Required for login and security.
  • Functional Cookies – Save preferences and display options.
  • Analytics Cookies (WP Statistics) – Track visitor activity, stored securely on our own servers.
  • Third-Party Cookies – From embedded content (e.g., YouTube, social media).
  • Spam Protection (Akismet) – Checks comments against spam databases.

Consent Management – To manage the cookies and similar technologies used (tracking pixels, web beacons, etc.) and related consents, we use the consent tool “Real Cookie Banner.” Details on how “Real Cookie Banner” works can be found at https://devowl.io/rcb/data-processing/.

The legal basis for the processing of personal data in this context is Art. 6(1)(c) GDPR and Art. 6(1)(f) GDPR. Our legitimate interest is the management of the cookies and similar technologies used and the related consents.

The provision of personal data is neither contractually required nor necessary for the conclusion of a contract. You are not obliged to provide the personal data. If you do not provide the personal data, we will not be able to manage your consents.

Do Not Track: Our Website does not currently recognize or respond to “Do Not Track” signals from browsers.

See our [Cookies & Similar Technologies Policy] for more details.

5. Who We Share Your Data With

We may share information only in these contexts:

  • Service Providers – Vendors supporting event registration (Swoogo), analytics, spam detection, CDN image hosting, payment processing, and marketing.
  • Subsidiaries and Affiliates – For legitimate business purposes.
  • Corporate Transactions – In the event of merger, acquisition, or sale.
  • Directories / Registered Accounts – If you register an account, you may consent to your contact information appearing in shared directories with other users.
  • Legal Obligations – When required by law or to defend legal rights.
  • With Consent – When you opt in to sharing data.
  • Aggregated/Anonymous Data – Used for research and analytics.

6. How Long We Retain Your Data

  • Comments: retained indefinitely.
  • Registered accounts: retained while active.
  • Contact form submissions: up to 6 months.
  • Analytics/IP data: up to 1 year.
  • CDN-hosted images: up to 30 days.
  • Legal/business records: retained as long as required.

7. Your Rights

Depending on your location, you may have the right to:

  • Access, correct, or delete your data.
  • Restrict or object to processing.
  • Withdraw consent to data use or marketing.
  • File complaints with regulators.

California Residents – Under California Civil Code §1798.83, you may request details on what categories of personal information we share with third parties for direct marketing purposes. To request this, contact us at info@eventlogistics.com.

8. International Data Transfers

We may transfer data outside the EU/EEA. Transfers are safeguarded by mechanisms such as Standard Contractual Clauses or your consent.

9. Data Protection & Breach Procedures

We use encryption, secure servers, and access restrictions to protect your data. In the event of a data breach, we will notify affected users and regulators as required.

10. Children’s Privacy

Our Website and services are not directed to children under 18. We do not knowingly collect their information and will delete it if discovered.

11. Links to Third Parties

Our Website may contain links to third-party sites. We are not responsible for their privacy practices.

12. Changes to this Policy

We may update this Privacy Policy. Changes will be posted on this page with the “Last Updated” date revised.

13. Contact Us

Event Logistics, Inc.
1801 West End Ave, Suite 1503
Nashville, TN 37203
Telephone: 615-871-4555
Email: info@eventlogistics.com

For a more in-depth privacy policy, please visit: https://eventlogistics.com/privacy-policy-full/