Event Logistics, Inc. Privacy Policy

Effective Date: February 2026
Last Updated: February 17, 2026

Event Logistics, Inc. (“Event Logistics,” “we,” “our,” or “us”) is committed to protecting your privacy and maintaining transparency in how we collect, use, and safeguard personal information.

This Privacy Policy explains what information we collect when you visit https://eventlogistics.com (the “Website”), how we use it, how we share it, and the rights you may have regarding your information.

If you do not agree with this Policy, please do not use our Website.

1. Who We Are

Event Logistics, Inc.
1801 West End Ave, Suite 1503
Nashville, TN 37203
📞 615-871-4555
📧 info@eventlogistics.com

2. Personal Information We Collect

We may collect the following categories of personal information:

Contact Information

Name, email address, phone number, company name, job title, and mailing address.

Business & Service Information

Information related to your organization, event requirements, RFP submissions, vendor inquiries, and services requested.

Account & Registration Data

Information associated with event registrations, attendee profiles, and login credentials (if applicable).

Communications

Records of inquiries, emails, form submissions, support requests, and feedback.

Technical & Usage Data

IP address, browser type, device type, operating system, referring URLs, pages visited, and timestamps.

Cookies & Similar Technologies

Information collected through cookies and tracking technologies as described in our Cookies & Similar Technologies Policy.

Email Interaction Data

Information about whether emails are opened and which links are clicked, used to improve communications.

Media & Uploads

Files or images you upload, which may include embedded metadata.

Event-Related Information

Information voluntarily provided for event planning purposes (e.g., dietary needs, accessibility requirements). This data is used solely to support event services.

We do not sell personal information.

3. How We Use Personal Information

We use personal information to:

Provide event planning and management services
Process event registrations and manage attendee records
Respond to inquiries and provide support
Send service-related communications
Send marketing communications where permitted by law
Improve Website performance and user experience
Maintain security and prevent fraud or misuse
Comply with legal and contractual obligations
Support insurance, risk management, and compliance requirements

4. Cookies and Analytics

We use cookies and similar technologies to operate the Website, maintain security, and analyze usage.

We use a consent management platform provided by Complianz B.V. to:

Obtain and store user consent
Allow users to accept, reject, or customize cookie categories
Enable users to withdraw consent at any time

We may use analytics tools that collect aggregated or pseudonymized usage data. This data is not used to directly identify individual users.

For more details, see our Cookies & Similar Technologies Policy.

5. How We Share Personal Information

We may share personal information only as necessary for business operations, including:

Service Providers

Vendors that support our services, such as:

Swoogo (event registration platform)
WP Engine (hosting and security)
Email and marketing platforms
Form and spam protection tools

These providers are contractually required to protect your data.

Event Stakeholders

When necessary to administer events (e.g., venues, hotels, or vendors), limited attendee information may be shared for operational purposes.

Corporate Transactions

In connection with a merger, acquisition, or asset sale.

Legal Requirements

When required by law or to protect legal rights.

With Your Consent

When you choose to share information.

We may also use aggregated or de-identified data for analytics and business insights.

6. Data Retention

We retain personal information only as long as necessary for business, legal, or contractual purposes:

Event and client records – retained per contractual and accounting requirements
Contact form submissions – retained for a limited period for follow-up
Technical and security logs – retained as needed for performance and security
Marketing data – retained until you unsubscribe or request deletion

7. Your Privacy Rights

Depending on your location, you may have the right to:

Access personal information we hold about you
Request correction of inaccurate data
Request deletion of your personal information
Opt out of marketing communications
Restrict or object to certain processing

U.S. State Privacy Rights (including California)

You may request:

The categories of personal information we collect
The purposes for which it is used
The categories of third parties with whom it is shared

We do not sell or share personal information for cross-context behavioral advertising.

To exercise your rights, contact us at info@eventlogistics.com.

8. International Data Transfers

Our service providers may process data in the United States or other jurisdictions. Where applicable, we use appropriate safeguards to protect personal information.

9. Data Security

We implement administrative, technical, and physical safeguards, including:

Secure hosting environments
Encryption in transit where appropriate
Access controls and authentication
Vendor security reviews

While no system is completely secure, we take reasonable steps to protect personal information.

10. Data Breach Procedures

If a data breach occurs that affects personal information, we will notify affected individuals and applicable authorities as required by law.

11. Children’s Privacy

Our Website and services are not directed to individuals under 18, and we do not knowingly collect personal information from children.

12. Third-Party Links

Our Website may contain links to third-party websites. We are not responsible for their privacy practices.

13. Changes to This Privacy Policy

We may update this Privacy Policy periodically. Updates will be posted on this page with a revised “Last Updated” date.

14. Contact Us

If you have questions about this Privacy Policy or our privacy practices, please contact: